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11 Must-Know Outdoor Wedding Reception Tips



The weather is still quite pleasant to have an outdoor wedding. But there are certain things that you need to keep in mind when planning for a wedding reception in the great wide outdoors. For one, you will need party tent rentals. Here is everything you need to know.

Keep The Weather In Mind

One of the biggest hurdles when planning for a wedding outside is the weather. It can be quite unexpected in certain places and you want to be prepared for everything.

It’s a good idea to have updates on the weather, especially near the place where the ceremony and reception will take place. It’s going to help you in preparing for emergencies.

Get Sturdy Tents

If you’re planning to have your wedding outdoors, then you’re going to need tents. What you also want to think about is the sturdiness of the tent. You want to ensure that they have sufficient structural integrity and that they can hold on when there’s a sudden gust of wind blowing.

It’s better to get square or pavilion-style tents because they’re much easier to put up and they’re also a good option when it comes to endurance against the weather. You won’t regret this choice on your wedding day and the guests will also be quite comfortable in the vicinity of the tent.

Have Plenty Of Space

The biggest merit of having your wedding outside is the fact that you have a lot of space to work with. You need to ensure this fact, as well.

If you are going for a big and remote venue, then you must have enough space for things like parking, putting up the tent, and still having enough room on the premises of the wedding reception, so that the guests don’t feel cramped. This is important to do because the last thing you want is to feel like you’re stuck in a small box.

Good Lighting Matters

Although during the daytime, lighting doesn’t matter a lot, but as soon as it gets dark, there are going to be a lot of issues. Make sure that you are making lighting a big priority and that you’re highlighting it in your wedding too.

Wedding pictures and the overall ceremony relies on good lighting and you need to ensure that you’re considering things for the best possible lighting on your big day. Try to have lights installed at the highest points of the venue, because that’s going to highlight the décor perfectly and the pictures will look just as amazing too.

A Scenic Background

The biggest selling point of an outdoor venue is the location and the scenery of the background. So, even if you’re going for a remote and secluded place, it’s best if you keep these two things in mind.

A good background and location will help with pictures a lot and it’s generally pleasing to look at a beautiful riverine, the seashore, or even a large winery or flower-filled gardens. Having nature as an element of décor in your wedding is going to add a mesmerizing appeal to the entire reception and you’ll never forget about it. Let your party rentals Rockland NY know what you want so you get the right results.

Prepare For The Worst

With outdoor weddings, there can also be problems and where there are problems, there has to be a salvage plan. We all want our wedding ceremonies to be as peaceful and undisturbed, but that can never be the case, especially if nature is concerned.

There can be unexpected gusts of winds, downpours, or scorching heat. This is why you must have a backup plan with you at all costs. If the weather turns bad unexpectedly, then ensure that you have a safe place to take the ceremony and the rest of the reception inside.

Keep The Guests Comfy

Another thing to keep in mind, when planning for an outdoor wedding is the comfort of the guests. You don’t want to take things lightly in this regard. The comfort of your guests should also be one of your topmost priorities.

This is why you need to ensure that the seating arrangements are okay, there are plenty of parking spaces for the guests, the walk to the venue isn’t long enough so that older people can walk easily, etc. You also need to think about the heating and cooling facilities for the guests, as the weather demands, because these small things are going to make the guests feel appreciated and well taken care of.

Stick To A Budget

Outdoor weddings are extremely reasonable, as compared to their indoor counterparts, but that doesn’t mean that you shouldn’t have a budget to stick to. It’s even more important for you to keep track of your spending, because you want to be as reasonable as you can, without compromising the important stuff.

Since you’re going to be responsible for almost everything, it’s crucial that you keep a record of all the things that you bought, got on rent, and all that jazz, because you’re going to forget about them, believe it or not, and things can take a turn for the worse.

Plan Everything

As mentioned previously, outdoor weddings are quite different from indoor ones. In indoor weddings, everything is taken care of and there are not a lot of things that need to be prepped for, beforehand.

On the contrary, outdoor weddings need a lot of background work, so it’s better that you start planning well in advance. Things like air conditioning in summer, heating in winter, the bathrooms, electricity backup, music, and audio system setup, the arrangement of decorations and flowers, the food setup, etc. all need to be planned by you.

The Right Seating Plan

If you don’t have a wedding planner for your wedding reception already, then figuring out the right seating arrangement can be a hassle. It’s important that the seats are placed at a comfortable distance apart from each other and that the view of the bride and groom is unobstructed.

If you’re worried, because you have no idea how to make that happen, then you can certainly get some help from professionals who are masters in their field of work. They will figure out the best possible seating arrangement, according to priority and family.

The Setup

You’ll want to figure out how things will be placed in the tent. After getting the stage and seats out of the way, the next important thing to tackle is the food and drinks station, where there can be a buffet-style arrangement. Afterward, you’re going to want to think about the key areas to decorate the venue, where the majority of the pictures will be taken.

After all of this has been done, you can get on with filling up the rest of the space with tiny knick-knacks that you deem necessary.


An outdoor wedding is not only picturesque but can also be quite reasonable in price, as long as it’s comfortable and not lacking any basic amenities. Now you know exactly how to plan an outdoor wedding like a pro. Work with wedding party rentals Rockland NY for setting up your outdoor wedding venue. Start early so you get the desired venue and vendors.

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